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Sync the schedule with an external calendar (Outlook/Google Calendar/iOS)

AntsRoute
  • Updated

AntsRoute enables to export the schedule as a URL to integrate it into a third-party tool such as Microsoft Outlook, iOS Calendar, Google Calendar, etc. To synchronise the schedule, just follow the steps below:

  1. Go to the 'Resources' module.
  2. Click on the tab 'Field workers'.
  3. Click on '…' and 'Export agenda' pour l'agent souhaité.

    sync_agenda_field_workers_01.png

  4. Click on the button 'Copy link'.
  5. Paste this link in secure document to use it during the next step.

    sync_agenda_field_workers_02.png

Note: The synchronization of the schedule can be done only in one direction. For example, the sync with Google Calendar allows you to display the field service operations planned from AntsRoute in Google Calendar, but not the other way around. Furthermore, once the routes have been completed, the operations disappear from the calendar.

 

Microsoft Outlook

After having retrieved the URL from app.antsroute.com, just go to Microsoft Outlook and follow these steps:

  1. Click on the tab 'Home'.
  2. Click on the icon ' Screenshot_2021-12-23_at_12.18.17.png ' at the bottom left of the interface.
  3. Click on 'Open calendar'.
  4. Click on 'From internet'.

    sync_agenda_field_workers_03.png

  5. Paste the URL retrieved from AntsRoute.

    sync_agenda_field_workers_04.png

Once the sync is completed, the AntsRoute orders are displayed in your calendar.

Note: The sync of the Outlook Calendar can be done manually. To update the planning, just go to Send/Receive > Update Folder..

sync_agenda_field_workers_06.png

 

Google Agenda

After having retrieved the URL from app.antsroute.com, just go to Google Agenda and follow these steps:

  1. Open the menu 'Google Apps' by clicking on the icon applications-google.png located in the top right-hand corner.
  2. Click on 'Calendar'.

    sync_agenda_field_workers_07.png

  3. Open the menu 'Other calendars' by clicking on the icon autres-agendas-44x50.png located in the bottom left corner.
  4. Click on 'From URL'.

    sync_agenda_field_workers_08.png

  5. Paste the URL retrieved on AntsRoute.
  6. Click on the button 'Add calendar'.

    sync_agenda_field_workers_09.png

 

Mac Calendar

After having retrieved the URL from app.antsroute.com, just go to Mac Calendar and follow these steps:

  1. Click on 'File'.
  2. Click on 'New Calendar Subscription'.

    sync_agenda_field_workers_10.png

  3. Paste the URL retrieved on AntsRoute.
  4. Click on the button 'Subscribe'.

    sync_agenda_field_workers_11.png

  5. Determine the name of this calendar.
  6. Click on the button 'OK'.

    sync_agenda_field_workers_12.png

 

iOS Calendar

After having retrieved the URL from app.antsroute.com, just take your iPhone and follow these steps:

  1. Open the 'Settings'.
  2. Go to 'Calendar'.
  3. Go to 'Accounts & Passwords'.
  4. Go to 'Add account'.
  5. Select 'Other'.
  6. Choose 'Add Subscribed Calendar'.
  7. Paste the URL retrieved from AntsRoute.
  8. Touch the bouton 'Next'.
  9. Touch the button 'Save'.
Note: The schedule sync is not in real time and depends on the frequency determined by the different applications. Therefore, we have no control over this synchronization frequency. When you change the schedules from AntsRoute, the sync may vary depending on the calendar application used. For example, IOS Calendar synchronization is automated. Google Calendar sync is automated at an undetermined time of the day. On the contrary, Microsoft Outlook synchronization is manual.

 

Delete access to schedule

Field workers no longer work in the company, and you want to remove their access to AntsRoute schedules? To remove a worker’s access to a schedule, it is necessary to generate a new link. Modifying the worker’s email address from AntsRoute is not sufficient, as the URL initially generated is not only linked to this address.

  1. Go to the 'Resources' module.
  2. Click on the tab 'Field workers'.
  3. Click on '…' and 'Export agenda' for the required field worker.

    sync_agenda_field_workers_01.png

  4. Click on 'Generate new link'.

    sync_agenda_field_workers_13.png

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